What Is IT Compliance? IT Compliance Technology + Standards to Lower Your Compliance Risk

IT compliance is an incredibly important part of your operations. It's a whole discipline, with security and compliance teams responsible for using compliance technology to monitor, repair, and enforce compliance across your entire IT estate.

And IT compliance is about more than crossing Ts and dotting Is. Without a solid IT compliance management strategy, your organization is at risk of security breaches, financial penalties, and even legal action. In this blog, get a complete overview of IT compliance, including: 

What is IT Compliance?

IT compliance is the process by which organizations ensure they operate within a specific set of privacy and security requirements, guidelines, and best practices.

Many organizations incorporate compliance policies and best practices into their everyday procedures, systems, and tools. IT compliance helps reduce an organization’s risk by ensuring alignment with policy enforcement and supporting regulatory laws.

Why is IT Compliance Important?

IT compliance requirements matter because they protect businesses and their customers. Compliance regulations provide guidelines for organizations to follow to protect data and other sensitive assets, reducing the risk of accidents, attacks, and other threats to data security.

IT compliance is important for protecting information, securing systems, meeting industry regulations, and avoiding fines. IT compliance can have positive outcomes for an organization – and noncompliance can have negative consequences.

Positive Business Outcomes of Compliance

Aligning with IT compliance frameworks ensures that your organization is implementing best practices, which reduces your risk in the event of a security incident. It also shows that you put in the effort to meet a standard developed specifically for your industry, which increases confidence among stakeholders. In addition, these standards help you implement consistent processes and procedures that can scale with your organization.

Negative Business Consequences of Noncompliance

Noncompliance can and does result in legal and financial penalties, security breaches, and damage to a business’s reputation. Failed compliance audits can also be a sign that your organization is operating inefficiently, relying too much on one-off policies and procedures, and more prone to human error.

Compliance Technology to Know

Compliance technology refers to software and systems designed to help businesses adhere to compliance requirements. IT compliance technology includes risk assessment software, compliance management systems, security automation tools, and more.

Compliance technology covers a variety of software tools that help IT operations teams enforce compliance. A configuration management system is one of the most versatile compliance technologies, as it can manage, maintain, and even remediate configurations of IT systems to enforce a compliant state across many servers.

Other examples of compliance technology include:

• Security Information and Event Management (SIEM) tools, which collect security data from across your infrastructure to identify potential threats
• Identify and Access Management (IAM) systems, which control user access and can be leveraged to implement access control strategies like role-based access control (RBAC) and zero-trust security
• Encryption tools, which protect data subject to compliance standards by converting it to code
• Patch management tools, which keep software up-to-date to address the latest security and compliance requirements
• Audit logging solutions, which document changes in a system (which is crucial to passing compliance audits)

Did you know that lots of compliance technologies can be automated? Review our big list of compliance and security automation tools >>

IT Compliance Standards, Examples + Requirements to Know

IT compliance standards are regulations built to keep assets and sensitive data secure, including customer data, personally identifiable information, and more. Some of the most common compliance requirements include HIPAA, GDPR, PCI DSS, CIS, NIST, SOX, and FedRAMP.

Compliance frameworks are sets of guidelines or best practices created by regulatory bodies that organizations are often expected to follow. They’re typically specific to an industry, country, or geographic region that sets the rules they’re based on.

Compliance standards examples include:

• Health Insurance Portability and Accountability Act (HIPAA) is specific to healthcare organizations and establishes baselines for protecting patients’ sensitive information.
• Payment Card Industry Data Security Standard (PCI DSS) is specific to organizations that manage credit, debit, and cash card transactions and is meant to protect the security of cardholders’ personal data.
• General Data Protection Regulation (GDPR) is a set of regulations designed to protect EU citizens and their personally identifiable information (PII). Thus, it applies to all organizations operating or offering goods and services within the EU.

Other frameworks, such as CIS and DISA STIG, go a step further and provide specific, configuration-level requirements.

These frameworks provide a well-defined set of baseline configurations. That helps organizations focus on how to configure their systems to improve their overall security.

⚙️ See compliance automation in action — learn how to automate Cyber Essentials in this handy free eBook >>

An organization will typically need to adhere to multiple industry frameworks. Specific frameworks, such as CIS, commonly include the compliance guidelines and best practices from the more general industry frameworks, such as HIPAA – meaning that implementing CIS Benchmarks is a good way to ensure compliance with industry or country-specific frameworks.

Organizations typically have their own security policies and procedures, which they have to align with multiple regulatory compliance frameworks. For those organizations, a hybrid approach makes the most sense. Compliance tools, like Puppet Comply, can support custom compliance policies through configuration management.  

Examples of Compliance Risk

Compliance risks in IT refer to the possibility of violating regulatory or legal requirements in the course of IT operations. Here are some compliance risk examples in IT:

• Data breaches
• Hefty fines
• Increased vulnerability to cyberattacks
• Loss of business
• Damage to reputation
• Loss of consumer/partner trust
• Service disruptions

In IT, compliance risks are often posed by poor configuration management and inadequate system hardening practices. As you can tell from the list above, the risks associated with noncompliance are wide-ranging, especially in highly regulated industries like healthcare and finance.

What is the Difference Between IT Compliance and Security?

The main difference between IT compliance and security is that IT compliance is a measure of how well your IT systems adhere to industry standards, and IT security is a measure of how well your systems can defend against attack and prevent risk.

Put simply, IT compliance gives you a guideline to follow to make IT security easier.

IT compliance and security are both crucial in achieving and maintaining compliance. They both reduce risk and safeguard systems, but go about it in different ways, which is why it’s necessary for them to work together.

• Without security, compliance wouldn’t be as concerned with important security measures, such as employee awareness training and responding proactively to data breaches.
• Without compliance, an organization might not be as focused on operating efficiently and enforcing industry best practices.

There’s a lot of overlap between security and compliance, but they’re not one and the same. They work together to protect an organization, but there are some major differences. The differences boil down to a few key areas.

Organizational Goals

IT security focuses on protecting an organization’s data (both customer and internal data) and critical infrastructure. Security can also include identifying and remediating vulnerabilities, managing an organization’s attack surface, and mitigating data breaches.

🗃 Looking for more? Don't miss our comprehensive Compliance Management 101 >>

IT compliance ensures that an organization is complying with the minimum security-related requirements. These requirements come from third-party organizations, such as the government. The goal for IT compliance is to manage and minimize risk in accordance with third-party standards.

Enforcement

Organizations get to pick and choose the IT security practices they want to enforce based on what they think they need to remain secure. For example, less mature organizations might only concern themselves with preventive measures to avoid breaches, while more mature organizations take a more proactive approach to analyze and find attackers (threat hunting).

For IT security, each organization is responsible for policy enforcement of its own security practices. There’s no outside auditor or regulator that enforces security.

IT compliance is enforced more strictly. Compliance enforcement is imposed through audits conducted by external organizations, such as the government or an industry regulator.

Risks

For all the ways they’re different, IT security and compliance are similar in their risks. Both bad security policies and failing a compliance audit can have severe financial, legal, and reputation consequences for an organization.

What are the Benefits of IT Compliance?

Staying compliant ensures that customer data and privacy are maintained. This in turn benefits the business, as customers that trust an organization tend to remain loyal. Overall, it builds trust across the organization, among employees, with customers, stakeholders, investors, regulators, and within the industry.

Other benefits include:

• Avoiding fines and penalties
• Protecting the organization’s reputation
• More efficient data management processes
• Higher quality partners
• Reduced risk of security breaches
• Increased confidence in development and growth
• Attracting and retaining employees

What is IT Compliance Risk?

Compliance risk is the risk of potential loss due to failing a compliance audit. This could include monetary loss from any fines or fees as well as legal penalties. Compliance risk can include loss of customer trust, negative brand perception, and reputation damage as a result of a data breach or leaked customer information.

When it comes down to it, you can't afford the risks of not ensuring IT compliance. 

How Can You Reduce Compliance Risk?

Here is how to reduce compliance risk:

• Look at your environment honestly and holistically and assess internal and external factors that impact your organization’s compliance.
• Identify industry frameworks and IT compliance standards that your organization is held accountable for and stay up-to-date on changes made to those standards.
• Implement policies and best practices into your organization’s procedures, tools, and systems that reinforce your goals.
• Organize efforts across IT and security.
• Prioritize and maintain organizational compliance.

Navigating the world of compliance can be a challenge for any organization, regardless of size or industry. Compliance regulations and requirements constantly evolve and can become overwhelming if not kept consistently top of mind.

In order to meet the challenges of today’s complex requirements, organizations must find a delicate balance between meeting the privacy and security requirements of their market, their customers, and governments, while also ensuring that compliance and policy enforcement is scalable and sustainable.

How Does IT Automation Make IT Compliance Easier?

• IT automation makes IT compliance achievable at scale. Rather than prioritizing compliance just to pass an audit, implementing a programmatic approach through automation can save an organization a lot of time and reduce the time spent putting out fires.
• Automation improves efficiency and streamlines processes. It can also ensure the right stakeholders are engaged when necessary to help manage requirements.
• IT automation helps reduce the risks associated with human error.
• Automation allows you to stay up-to-date with updates and changes to compliance benchmarks and can allow you to easily fix issues as they arise.

How to Started With IT Compliance

Achieving and maintaining compliance can seem overwhelming, but it doesn’t need to be. Often the first step in the journey is coming up with an actionable plan. This includes taking an honest, holistic look at your organization and your infrastructure and determining where you’re most at risk.

From there, get familiar with the compliance regulations and requirements in your industry. Finally, it’s turning that plan into action to ensure that everyday processes, systems, and procedures are continually reinforcing those standards.

Puppet Makes Compliance Easy

Whether you’re at the beginning of your journey, or you’re looking to maintain and improve the status of your compliance, Puppet can help. Puppet takes a consultative approach to help you find where you’re most at risk and helps you implement automation solutions that will help your organization achieve continuous compliance.

See for yourself how Puppet can help you enforce IT compliance.

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Learn More

• Read more about Governance, Risk, and Compliance (GRC)
• How Puppet supports compliance with the Australia Cyber Security Centre's Essential Eight
• Learn about the IDC report that highlights the importance of autonomous compliance
• Watch our webinars on Balancing Security and Compliance With Rapid Innovation and Puppet + CIS Compliance